Tips for a Successful Email Marketing Campaign

person checking for emails on phone

Email marketing allows your school district to communicate important information and strengthen your connections with your stakeholders, which may include parents, alumni, students, staff and community members. When it’s done right, email marketing can help you generate support for fundraising efforts and attract new students to your district.

Unfortunately, mastering the art of email marketing is not always easy. There's no magic formula for creating a successful email campaign, but there are some simple tips you can use to help improve your outcomes and maximize the potential of your email communications.

  • Segment your audience: Different people in your audience will respond to different messages. You cannot expect a single email to appeal to all your stakeholders at once.  Segment your audience into groups like parents, students, alumni and community members, so that you can create targeted emails that appeal to them.
  • Consider mobile optimization: Many, if not most, of the people who receive your email will view it on a mobile device. With that in mind, make sure that your emails are optimized for mobile viewing. Send a test email to yourself and try to open it on your phone to see whether the layout is conducive to the smaller mobile screen. Problems with your formatting or layout that show up on smartphones could discourage your audience from paying attention.
  • Pay attention to aesthetics: Looks aren’t everything, but when it comes to email marketing, they can make or break your success. You should create quality written content for your email marketing campaign, and also take the time to make it look polished and professional. Choose aesthetically appealing fonts and format your graphics and images to create attractive emails messages.
  • Draw attention with your subject line: Your subject line has a considerable bearing on whether your audience actually opens your email. Write a concise subject line that highlights what your email is about and that draws in your audience. If you have a video included in your email, be sure to mention it in your subject line. People are more likely to open emails if they see a reference to video content.
  • Add visual elements: Pictures, graphics and videos all contribute to the overall appeal of your email message. Choose high-quality images, but avoid excessive resolution that will prevent your email from loading properly. Try to use new imagery in all your messages and avoid repeating visual content so that you always have something fresh to offer your audience.

A well-executed email marketing campaign empowers you to enhance your stakeholder engagement, improve your brand image and even generate support for future fundraising efforts. Consider these tips as you implement your next campaign.